A human resource management system is a kind of human resource software that meticulously amalgamates a number of systems and processes to ensure there is smooth functioning and easy management of human resources, data, and business processes.
It revolves around enhancing employee performance and helps in accomplishing business goals. The importance of HRMS is centered around on how individuals are seen in specific situations and also concentrates on building framework and the right approaches. HRMS has various aspects and sub-categories like –
- Payroll processing and salary reimbursing
- Training and development
- Statutory compliance
- Policy setting and adherence
- Leave and attendance management
- Employee management information
- Exit process management
- Recruitment and on-boarding
- Performance appraisal and succession planning
- Manpower planning
- Employee services and engagement
Importance of HRMS
It is important to have a robust human resource management system in place so that there is easy flow and access to information and the HR team especially can avoid tedious and cumbersome paperwork.
The size of the organization doesn’t matter, what matters is how the software is designed so that it can customize your needs and make functioning easy. A lot of small business, start-ups, and growing companies also face challenges that can be resolved if there is a proper HRMS.
Benefits of HRMS
Data management
Data management is the most prevalent importance of HRMS. HR data is considered to be the most sensitive data that the organization has. Gone are the days when the HR team relied on paper and file storage. Now in the digital age everything is computerized. Time and space constraints have made us transition to effective human resource management systems. With the system in place, it becomes easy to collect, tabulate, and access data at any time and this is a crucial significance of HRMS. It is a paperless method that’s more convenient, fast, environmental friendly, and user friendly as well.
Easy reporting
Easy reporting is one of the other benefits of hrms. It allows you to prepare detailed reports that can be updated regularly. Whatever be the kind of report you want, there can be predefined formats in which you just have to add the information. Also there are powerful filters available that allow you to filter out the necessary information you need making it simple and easy to use. HR dashboards also give you a quick access to all the information on a single platform.
Cost effective
Most cloud human resource management systems prove to be cost effective in the long run. You can only understand the cost effectiveness and reap best results when the initial investment in procuring and developing the system is overtaken. You need to understand what is HRMS, why does your organization need it, and how will it be implemented for your business. When you decipher all these significances, designing a tailor-made HRMS becomes easy.
Leave management becomes easy, duplication of information can be avoided, payroll management and compliance become easy and sorted, policies development and implementation becomes streamlined, and employee management also becomes easy. All these factors help the organizational culture and ensure you save not just money, but also time and effort.
Significance of HRMS
The good thing about having a human resource management system is that it can be customized as per the business and employee needs of your organization. Discussed below is the significance of HRMS.
Organizational effectiveness
Organizational effectiveness is a major benefit of hrms. A good human resource management system brings consistency in human resource practices, builds and strengthens relations, improves employee skills and knowledge.
Employee commitment
One of the main significances of HMS is employee commitment. When HRMS is designed properly it helps in recruiting more efficiently, provides employees with the right kind of training, and proper compensation as well. And a combination of these three elements increases employee satisfaction, performance, and overall productivity as well.
Customer service
When a business provides great customer service, they build their reputation and brand image. An HRMS that aims at developing customer service includes improving work environment, increased support, and use of effective delivery modules.
Occupational safety
Occupational injuries and fatalities can have a negative impact on employee’s morale and can jeopardize small businesses as well. When managers focus on improving the HRMS it helps in improving occupational safety.
Empowering employees
Empowered employees feel more connected and engaged towards their job. The importance of hrms lies in the fact that it gives them more decision-making power and helps in conflict resolution. Empowering employees is not an overnight process, it requires trusting them, training them, and making them more accountable.